This data privacy statement, which relates solely to the data collected as part of our online application process, is intended to inform you of how your personal data is handled by us when using this website, our applicant platform or our contact form. Personal data means any information concerning the personal or material circumstances of an identified or identifiable individual. We collect and process personal data on the basis of your consent, legitimate interest, or contractual necessity.The data controller responsible for the processing of personal data in the context of the application process is:
Embea GmbH
Schwedter Str. 42A
10435 Berlin
Germany
Email: datenschutz@embea.com
We collect and process the personal data of applicants in order to carry out the application process. This includes data that applicants provide to us voluntarily, such as their name, contact details, educational and professional background, qualifications, skills, and work experience. We also collect data that we generate during the application process, such as interview notes and assessments.
If you apply to us electronically, i.e. via e-mail or using our online form, we will collect and process your personal data to execute the application process and prepare contracts. By submitting your application via our website, you express your interest in taking up work with us. In this context, you transmit personal data, which we will use and store exclusively for the purpose of your job search/application process.
In particular, the following data is collected during this process:
- Name (first and last names)
- Email address
- Phone number
- LinkedIn or Xing profile (optional)
- A channel through which you found us
Furthermore, you can choose to upload expressive documents such as a cover letter, your CV and reference letters. These may contain additional personal data such as date of birth, address, etc. Only authorized HR staff and/or staff involved in the application process have access to your data. The personal data is stored, as a rule, exclusively for the purpose of filling the vacancy for which you have applied.
We retain the personal data of applicants for a period of six months after the end of the application process or immediately if you withdraw the application. This is usually done to fulfil legal requirements and/or defend ourselves against any claims arising from legal provisions.
After this period, we are obligated to delete or anonymize your data. In case of anonymization, the data will only be available to us in the form of so-called metadata, without any direct personal reference, for statistical analysis (for example, the share of male and/or female applicants, number of applications per specified period of time, etc).
Furthermore, we reserve the right to store your data for 365 days after the application process has been concluded for the purpose of adding it to our Talent Pool in order to identify any other vacancies that may be of interest to you. This includes, for example, applications for apprenticeships or internships. By accepting the data privacy statement, you consent to any further storage of your data as well as its inclusion in our Talent Pool.
If your application is successful, your personal data will be transferred to your personnel file and will be subject to our internal data protection policies.
We may disclose the personal data of applicants to third parties in the following circumstances:
- To external service providers, such as reference check providers, who process personal data on our behalf and under our instruction;
- To regulatory authorities or law enforcement agencies, if required by law or in connection with legal proceedings;
- To Recruitee B.V. as our ATS provider, who processes personal data on our behalf:
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Recruitee (Recruitee B.V., Keizersgracht 313 1016, EE Amsterdam, Netherlands; Website: https://recruitee.com), which offers an applicant management software solution (https://recruitee.com/de/privacy). In this context, Recruitee is our processor under article 28 of the GDPR. In this case, the processing is based on an agreement for the processing of orders between us as the controller and Recruitee.
If we as the controller process personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject concerning the data processed during this online application process, please refer to Section 1.
We reserve the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the application process or other processes. In this case, the new data privacy statement applies to any later visit to this recruitment website or any later job application.In addition to this data privacy statement, please view our general data privacy statement a https://embea.com/privacy-policy
If you have given us your consent for your personal data to be processed, you can revoke this at any time. Revocation of consent applies to the future. This does not affect the legitimacy of any prior processing of your data.
In order to exercise your rights or in connection with your consent or if you have any further questions regarding data protection in our company, you can contact us as follows: Embea GmbH, Schwedter Str. 42A, 10435 Berlin, Germany, datenschutz@embea.com
You can also contact us in this way if you would like to lodge a complaint about how we collect, store and use your personal data. We aim to offer the best possible solution to your complaints.
However, if you are not satisfied with our answer, you can also get in touch with the competent supervisory authority.
We reserve the right to update this privacy policy from time to time. Updates made to this privacy policy will be published on our website. Changes shall come into effect from the time of their publication on our website. We, therefore, recommend that you regularly visit this page in order to keep abreast of any possible updates.
